TWE: UX Research Meeting Agenda

[Rabia2219]

Overview

This issue tracks the agenda and MoMs for the UX meetings for the Internship Project

Action Items

• Add topics to discuss as agenda in comments
• Update comment with progress made during meeting
• Tag appropriate team members
• Get feedback before next meeting

Past Agendas

• 2024
  • January: 01-09, 01-16, 01-23, 01-30
  • February: 02-13, 02-20, 02-27
  • March: 03-12, 03-19, 03-26
  • April: 04-09, 04-16, 04-23, 04-30
  • May: 05-14, 05-21, 05-28
  • June: 06-11, 06-18, 06-25
  • July: Break
  • August: 08-13, 08-20, 08-27
  • September: 09-10, 09-17, 09-24
  • October: 10-08, 10-15, [10-22], [10-29]
• 2023
  • January: 01-10, 01-17, 01-24, 01-31
  • February: 02-14, 02-21, 02-28
  • March: 03-14, 03-21, 03-28
  • April: 04-11, 04-18, 04-25
  • May: 05-09, 05-16, 05-23, 05-30
  • June: 06-13, 06-20, 06-27
  • July: 07-11, 07-18, 07-25
  • August: 08-08, 08-15, 08-22
  • September: 09-12, 09-19, 09-26
  • October: 10-10, 10-17, 10-24, 10-31
  • November: 11-14, 11-21, 11-28
• 2022
  • August: 08-30 08-23
  • September: 09-27 09-20 09-13 09-06
  • October: 10-25 10-18 10-11
  • November: 11-29 11-22 11-15 11-08
• 2021
  12-14

Templates

Slack Announcement

📣 UX Research Team Meeting Today @ 3PM
📝Agenda found here.
✅ Please see the "Prework" section to update your issues.

## [DATE] Research Meeting Agenda 

### Prework
- [ ] If you have questions, add them to a comment in this issue: https://github.com/hackforla/internship/issues/59
- [ ] Review your issues and update issues with the [update template](https://github.com/hackforla/internship/wiki/How-to-give-updates-on-your-issues).
- [ ] If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

### Recurring Action Items
- [ ]  Accountability and Support Check.
  - [ ]  Review assignments for each Research & Analysis team member (starting with those present)
     - [ ] [Angela](https://github.com/hackforla/internship/issues/assigned/adarosh)
     - [ ] [Ying](https://github.com/hackforla/internship/issues/assigned/pandanista)
     - [ ] [Jinyan](https://github.com/hackforla/internship/issues/assigned/jinyan0425)
     - [ ] [Nate](https://github.com/hackforla/internship/issues/assigned/floydns)
     - [ ] [Anam](https://github.com/hackforla/internship/issues/assigned/anamnasim26)
     - [ ] [Josh](https://github.com/hackforla/internship/issues/assigned/joshca10)
     - [ ] [Mehdi](https://github.com/hackforla/internship/issues/assigned/mh-faraji)

### New agenda items

### FYIs

### Notes from meeting
- 

### Post Work
- 

Resources/Instructions

• How to Create Custom GitHub Link to Prioritized Backlog

[Rabia2219]

@Rabia2219 here's the recording. for 2nd Nov 2021.

Also @priyatalwar can you make a separate folder for UXR recordings on Tuesday, and organize the resources I uploaded? I could not find the folder.

I made a Meeting Recordings folder...we can keep track by having a naming convention like: TuedayNov2nd which I did for the meeting mentioned above...

[Rabia2219]

@sniux @tonydo95

I've made a template for you to add your discussion items for the Tuesday and Thursday meetings and also one for the updates after the meetings. You can copy and paste these each week, change the date and add your discussion items and then the updates.

[Rabia2219]

@sniux @tonydo95 please provide an update with what was discussed and what was assigned (action items) to each of you...thank you

[snigbehara]

Research Meeting Agenda 2021-11-16

Items for agenda

• Review if we have had a response to this posting Recruit a UX Research Lead #82
• Discuss how personas need to be updated by focusing on the incoming interns as the key demographic
• Create different use cases for personas

Tin's update

• Edit the Productivity results for engineering and ui/ux table and wait for Bonnie to add more skills to table and assign the task to me on GitHub (Tin)

Agenda assigned to @sniux

• Complete user personas

@Rabia2219 sorry for the delay and I could not find any template.

[Rabia2219]

@sniux the templates are in the comments above...
Meeting Agenda Template
Update Template

[pandanista]

2024-05-21 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Sandy
    • Nino
    • Andrew
    • Katya
    • Jinyan
    • Salome
    • Munti

New agenda items

• Issue update:

FYIs

Notes from meeting

• RP019's wiki page has been updated, and UX Lead has reviewed it with assignee.
  • Ready for product to do final review and close this issue.
• RP002's PII: The assignee didn't have time to work on it this past week.
  • UX lead has the assignee to post an update on the issue.
  • Assignee will have time to work on it after Thursday, 5/23.
• RP017's checklist: Assignee has updated the checklist, and UX Lead has reviewed the checklist.
  • It is ready to be reviewed by product.
• Intern 004's transcript:
  • The list of participants have been updated
  • UX lead made a copy of de-identified participant list and saved into the shared Research folder
  • Ready for Product to do a final review
• Intern 003 and 006 transcripts are ready to be reviewed

Post Work

• UX Lead will review the issues in the questions/review column, and add Ready for Product label if they look good.

[pandanista]

2024-05-28 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Sandy
    • Nino
    • Andrew
    • Katya
    • Jinyan
    • Salome
    • Munti

New agenda items

• Issue updates

FYIs

• No UXR meeting next week

Notes from meeting

• Informed the team to leave the rest of the PII issues to new members that will join our team in the future since they are good first issues
• For PII issues, we need to check hyperlinks in the documents and existing responses to any studies that have been conducted.
  • A few PII issues surfaced some questions and will discuss with Product before moving them to PII drive
• The team needs to decide on the data analysis method for RP001
  • The current candidate is Rapid Qualitative Analysis
  • Other potential analysis methods?
• Choose new issues from the prioritized backlog once team members are wrapped up with PII issues

Post Work

• UXR Lead will review the PII list and move them to the PII drive when deemed necessary
• Assign new issues in the prioritized backlog once team members are wrapped up with PII issues

[pandanista]

2024-06-11 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Sandy
    • Katya
    • Jinyan
    • Salome
    • Munti
    • Nate

New agenda items

• Issue update
• Onboard new researcher

FYIs

Notes from meeting

• RP017: Data analysis will take a few weeks to finish
• Update research plan template: Research plan template is mostly about internal research plan.
  • When and why do we need external research plan? How were they made?
    • Need to check in with product to gather info and decided whether to include that in the current research plan template or not.
• RP001 needs further de-dientifications
  • Reopened a few issues, and assigned researchers to further de-identify based on the instructions
  • Intern 002's issue: gather the names mentioned in the spreadsheet, and if the roles were not clear, leave them blank.
• PII issues
  • Munti is working on RP002's PII, but she seems confused about the instructions, and she doesn't know where to find PII.
    • Pointed her to follow instructions one by one so she could update the resource link 2.01, then she should be able to proceed to identify the PII.
  • Assign Nate to one of the PII issue s too since he just onboarded.

Post Work

• Finish onboarding Nate and does a demo for him on how to navigate GitHub

[pandanista]

2024-06-18 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Sandy
    • Katya
    • Jinyan
    • Salome
    • Munti
    • Nate

New agenda items

• Issue update

FYIs

Notes from meeting

• Issue updates
  • RP001 Intern006's de-identification and cleaning up: in progress. Katy is half way through the action items. No blocker.
  • RP019's wiki page update: reassigned to Salome. She will start from the beginning and go over the entire action items.
  • Ying will keep reviewing the PII issues.

Post Work

• Review PII issues and discuss solutions with Bonnie on the ones with questions.
• Check in with team members via update on GitHub.

[pandanista]

2024-06-25 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Sandy
    • Katya
    • Jinyan
    • Salome
    • Munti
    • Nate

New agenda items

• Issue updates

FYIs

• Summer break in July

Notes from meeting

• RP019 wiki structure
  • No need to set up anything since RP019 is already created;
  • the assignee needs to read the roadmap doc and cross reference with the wiki page;
  • the assignee needs to check the hyperlinks on wiki page to see if it directs to the correct document or folder.
• RQA checklist needs more clarification on the purpose of the issue
  • The checklist will be repurposed to set up a new issue for the next step-data analysis.
  • So we don't need super detailed info, nor do we need research plan and data collection step since they were completed already.
  • Will only focus on how to use RQA to do qualitative data analysis
• Wiki template has been updated.
  • The lead will review and provide feedback
• Intern 006's de-identification and cleaning up is done.
  • No blockers for the issue, and it just needs to be reviewed.
• RP012 PII:
  • Identify and flag any PII content in the RP012's folder
  • Demoed how to edit the GitHub issues and how to create a hyperlink
  • Informed the UXRs need to learn basic markdown language to get more familiar with the GitHub usage.
• RP002 PII is finished, and needs review.

Post Work

[pandanista]

2024-08-13 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Sandy
    • Katya
    • Jinyan
    • Salome
    • Munti
    • Nate

New agenda items

FYIs

• Jinran Xiang is transitioning into co-lead role.

Notes from meeting

-Issue updates
- #611: The issue looks good to be tested. Discussed if we have any research plan that needs updating. Will discuss more with Product at the all team meeting.
- #577: YO will review and propose solutions to move or/and de-identify the PII found in RP012's folder.
- YO will assign a new issue to NF tow work on while reviewing RP012's PII issue.

Post Work

• Onboard Jinran as a co-lead
• Assign a new issue to Nate

[pandanista]

2024-08-20 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Sandy
    • Katya
    • Jinyan
    • Salome
    • Munti
    • Nate

New agenda items

FYIs

Notes from meeting

• PII issue update
• RP017 update: Data analysis is based on an unstructured interview, and there wasn't an interview guide. Some questions were not probed for the intern to provide deeper thoughts or extensive feedback.

Post Work

• Offboard Katya

[pandanista]

2024-08-27 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Salome
    • Munti
    • Nate

New agenda items

• Issue update

FYIs

Notes from meeting

• Template testing and template making status
• RQA checklist has been turned into a new issue for data analysis.
  • The template for RQA might be several steps, and we need to strike a balance between being specific and universal
  • Ying will start the template for RQA data analysis, and have Jinyan or other team member test the template

Post Work

• RQA template drafting

[pandanista]

2024-09-10 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate

New agenda items

• Issue updates

FYIs

Notes from meeting

• RP017's data analysis is ongoing, and there might be some questions for Product team soon
• RP001 will be using RQA
  • RQA is a multi stage process, so we will create a series of templates for the RQA
  • Stage 1 of RQA template is drafted and in testing stage

Post Work

• Offboard Salome

[pandanista]

2024-09-17 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Josh
    • Anam

New agenda items

• Onboard new members
• Issue updates

FYIs

Notes from meeting

• Two new members, Josh and Anam, join the UXR team
• Onboard and intro to TWE and GitHub
• Template testing on RQA is ongoing
  • YO: peer review on RQA domains
  • JY: RQA domain creation is done, and testing template is working well so far

Post Work

• Finish onboarding
• Finish offboarding Salome
• Assign PII issues

[pandanista]

2024-09-24 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Anam
    • Josh

New agenda items

• Issue updates
• Template deployment TWE: Create Template Issue: Create or update research roadmap details  #450

FYIs

Notes from meeting

• RP017's data analysis:
  • Quotes discussion: Quotes can be annotated
• RQA step 1
  • step 1 template is ongoing, and will merge the second half from JX's.
  • After merging the templates, YO will test on it.

Post Work

[pandanista]

2024-10-08 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Anam
    • Josh
    • Mehdi

New agenda items

• Issue updates
• Onboard Mehdi

FYIs

Notes from meeting

• Onboard new member:
  • Demo and intro to TWE project and the research team status
  • Demo on the research repository on GitHub
  • Demo on the workflow
• Assign Mehdi a new issue to work on
• Updated RP017's inconsistent intern numbers on the dashboard vs the roster with product at the aLL team meeting last week
• Angela is taking a 2 week break to recharge, and she is still working on data analysis of RP017

Post Work

• Finish onboarding Mehdi

[pandanista]

2024-10-15 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Anam
    • Josh
    • Mehdi

New agenda items

FYIs

Notes from meeting

• Issue updates
  • Transcription softwares are compared, and the top choices are otter.ai and turboscribe.ai
  • We need to compile a list of interview sessions that we need to transcribe based on the number of interview sessions and the interview minutes so we can make a more informed decision

Post Work